Last weeks edition featuring Microsoft Word tips proved to be a hit.

So we thought we’d get back to basics, and show you another great tip. We love getting tips emailed through from our readers, and this weeks tip was sent through from our reader David Jones.

I get annoyed when I get a listing of items (say an Agenda) with a number lines and spaced items using the TAB key, or worse a series spaces like this:

  1. Accounts:              David’s account   $5000.00
  2. Donation                                                 $450.00

Peter’s                   $600.00

We hear you David! We feel the same. When you use the tab key and the spacebar key on the keyboard to create spaces, your information will look different when viewed on another device. The formatting does not stay, and your information looks very messy.

To keep your information neat and tidy, use tables! Tables in Microsoft Word is an organisational tool that lets you present your information in an easy to read format.The same thing can be easily shown using “Tables”

  •  You can align text right in the money column
  • Align the names left in the mid column
  • Use tabs
  • If preferred remove the table lines altogether:

Why use tables?

For printing, the table options above will always print as you see it.

But try to print the spaces and tabs option without using table format, none are likely to align the way you see it.Tables are a great way to present numbers, but also a great way to present text and graphics. You can make your table look good by changing the colours of the borders, and even shading different parts of the table.

How to insert a table

1. In Microsoft Word, click Insert from the top menu, and choose Table… 2. Choose the number of column and rows required3. Click OK. A table is inserted into word, and you can use click on the table lines to resize each column.

Do you have any other tips to share? Let us know in the comments.

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  • There is a very useful book on all that you can do with excel. It’s an amazing tool.


  • Not something I would ever need to use, but useful and great tips fir those who wish to know how


  • Thank you for this information. Whenever I’ve had to use tables in Word I’ve have found some aspects easy and some frustrating. It takes perseverance till you get it right.


  • Tables are so easy to use in Microsoft Word and they make any information easy to read.


  • Thanks for the information,very useful!


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