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Planning to throw a party with many invitees?

Are you having a problem with monetary issues? Well, in today’s world everybody looks to save some bucks yet provide the guests some lip smacking food. Here is a list of tips which will help you out.

Plan and set a more realistic budget

It is one of the most important tips with the help of which you can save your money, time and energy. Being honest with your budget range at the first place is very important as it provides value to the catering events.

Do not try playing around as it will cause more harm than good. While making five revisions to proposals, it costs caterer’s time. Planning will help you know the availability of dates of shortlisted venues. You can shop comfortably for other things and take important decisions without any pressure.

Make use of standard budget oriented rental schemes

Discuss with event management material suppliers beforehand about stainless flatware, polyester linen, glassware, etc., so they can offer you good discounts for assured bookings.

Have a clear idea of all the items which can be accommodated within your budget

Be careful enough to go through the price tags carefully especially the small prints and hidden fees if any. Have a clear idea about all the service charges, transportation, and gratuities, etc., that nudge the prices up. 

Budget friendly event centrepieces

Enjoying the beauty of catering event centrepieces is a pleasure for every guest. To keep overall event expense within our budget, you need to look for alternative budget friendly centre pieces.

Managing RSVPs

One of the reasons why catering companies can offer better rates when confirming booking much early is because they procure grocery and related materials in bulk and your confirmed order will help them fend off uncertainties from other quarters. So, you need to give you guests a realistic cut off dates so that your caterer can take that change in their stride, yet stick to the rates offered to you.

Budget beverages

Most of the guests are as eager about the beverage counter as they are about the buffet counter. You can save on beverage charges by providing your own beverages with inexpensive brands.  You can fill the table with non-alcoholic beverages and iced tea.

Consider using several alternatives

Buffet can bring down rentals for tables, cut off salads and soups, manage the appetizers with a shoe string budget. Disposable plates bring down costs compared to china; biodegradable plates bring down costs compared to disposables. Be on the look out for all those alternatives that can cut labour cuts.

In this post, I have outlined some tried and tested techniques for slashing event expenditure without delegates even realising.

Thinking of having your next event catered? Share with us in the comments.

  • a wishing well can help reimburse some cost associated with having a party

    Reply

  • I know one couple who catered for $27.00 per head plus drinks for their wedding. The caterer supplied all the food, cutlery and crockery. A huge BBQ with 2 selections of meat and a selection of roasted vegetables (done on a separate BBQ to the meat). There was also 2 or 2 choices of desserts whic hwere put on the table after the other food was removed to the kitchen. All the leftover food was given to the couple. The bought the glasses themselves and still have them. They supplied large bottles of water filled from casks, pop top juices for the few children who were there, beer and some wine. Initially the alcohol wasn’t placed on the tables. It was self-serve. The bottles of wine were put on the tables before the speeches. The food was set up as smogasboard which saved a lot of labour costs.

    Reply

  • What happened to a cheap and cheerful bbq? Whatever happened to ‘if you can’t afford it you can’t do it’?

    Reply

  • Whenever we’ve had a party with a biggish crowd, I’ve just asked everyone to bring a plate. We still do the bulk of catering ourselves, but getting others involved lightens the load

    Reply

  • I agree with buying in bulk for catering as it does save money.

    Reply

  • We never threw a catered party our my life (even not for our wedding) and have no plans to do so in the future. I’m happy to organize things myself and keep it simple.

    Reply

  • Number one doesn’t really help here. Thanks for sharing the article.

    Reply

  • A good article,the main thing is stick to your budget!

    Reply

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